Interested in joining our team? We are looking for an social media saavy administrator to work as our Registrar. No soccer experience required. This is primarily a work from home position.
Contracted Position – Registrar for Oceanside FC
August 2024
Purpose of Registrar
To get members registered for all programs offered by Oceanside FC and to help Board Members, other employees, parents, and volunteers obtain Club information.
The position is a year-round job with slow times and busy times (Feb – May, Aug – Oct). An average of 10-15 hours per week is anticipated, but flexibility in time is important.
Job Duties and Tasks
Administrative
- Managing the registration system (Power Up) to ensure accurate and timely registration for various programs throughout the year.
- Helping members complete registration, including collecting funds and helping with funding assistance.
- Providing registration information to Upper Island Soccer Association (UISA) and others as required.
- Accounting for all external player funding and communicating with external funding organizations when required.
- Processing and tracking player refunds.
- Providing age group coordinators with registration details for players within their age groups and managing age group wait lists as required.
- Coordinating resolution of incomplete registrations.
- Maintaining a database of all current and former players.
- Creating & documenting player ID numbers and submitting rosters to UISA in coordination with the Operations Administrator.
- Ensuring all players, coaches and referees are affiliated in accordance with BC Soccer requirements and UISA. Submitting required affiliation and other fees due in the Fall and Spring.
- Manage and maintain social media communications and sites
- Other administrative support as required.
Communication
- Replying by email or by phone within 24 to 48hours to members.
- Assisting volunteers (Coaches, Age Group Coordinators, etc.) within a reasonable time frame via email, text or phone call.
- Working with Executive, Operations Administrator and Board Members as required.
This is a remote position, so you will be able to work from home for the majority of your hours. There are monthly meetings and some field time to assist with season start and finish or other special events.